Quick Filenaming Convention Examples


For the Competition, Field Trip, and One Photo per Week (aka WIP) Galleries

     Template:

     LastnameFirstInitial - [Seq No.] - [Title] - [YYYYMMDD] - [Photo ID]

     Example:

     SmithJ - Ireland - IMG_1234


For the Occasional Short Presentation (aka WHIM) Gallery

     Template

     YYYYMMDD of Presentation - LastnameFirstInitial - Short Series Title - Sequence Number [- Photo ID]
     Note: "Short Series Title" must be the same for all photos.

     Example

     20200127 - SmithJ - Ireland - 01 - IMG_1234
     20200127 - SmithJ - Ireland - 02 - IMG_5678
     20200127 - SmithJ - Ireland - 03 - IMG_9101


File Naming Conventions 


Purpose and Applicability

The Conventions support photo attribution and repository management.  The File Naming Conventions apply to all the galleries listed below.  The OPC repository contains other galleries, such as for special projects or courses; these galleries may require special naming conventions which will be established by the photographer(s) managing the use of the galleries.  Failure to adhere to the Conventions may result in removal of photos from the galleries in the interest of security and copyright issues.  

Convention Format

The format of file names presented below includes

1. field names, which are mostly self-explanatory, and
2. open and close brackets, [ ], to indicate optional fields.   

The field named "Photo ID" requires explanation.  The purpose of the Photo ID is to ensure uniqueness of the filename when the other fields do not provide uniqueness.  The Photo ID can also serve the photographer to help identify photos in their catalogue.  For example,  Canon cameras follow the JEITA DCF specification (CP-3461) to generate the format "IMG_nnnn," which establishes uniqueness of up to 10,000 images.  


Routine Galleries
Competition, Field Trip and One Photo per Week ( aka WIP) 

This convention applies to all galleries that have been referred to as "Routine."  Routine galleries include the Competition, Field Trip and "One Photo per Week (WIP) galleries.

LastnameFirstInitial - [Seq No.] - [Title] - [YYYYMMDD] - [Photo ID]

Notes.

1.  The LastnameFirstInitial field is required and must be the first field.
2.  All other fields are optional and, if used, may be in any order.
3.  The full file name must uniquely identify the file.
4.  Sort Order.  Images in the Competition and Field Trip galleries are sorted by fllename ascending.  Images in the WIP are sorted "date of upload" descending to keep the most recently uploaded images at the beginning of the gallery.


Occasional Galleries
All occasional galleries except for the WHIM (see WHIM following)

Definition.  Occasional Galleries are those galleries contained within the folder "Occasional: (Several Galleries)."  These galleries are for presentations where the photographer(s) choose to use the OPC repository to present their images.  

File Naming Convention.  Occasional Galleries generally follow the Routine Gallery naming convention.  However, certain image presentations may require a special naming convention which will be established by the photographer(s) managing the presentation.  

Sort Order.  All galleries identified as "Occasional Themes" except the WHIM (Short Presentations) are sorted by "date of upload" descending, which ensures the most recent photos are at the beginning of the gallery.   


Occasional Short Presentations (aka WHIM)

This convention applies to the gallery named "! Occasional Short Presentations," aka WHIM.  The "WHatever Image Mélange" gallery was designed for short presentations at OPC meetings when the photographer(s) choose to use the OPC repository to present their images.

YYYYMMDD of Presentation - LastnameFirstInitial - Short Series Title - Sequence Number [- Photo ID]

Important. All fields are required except the Photo ID field. The fields must be in the order specified. The filename must be unique. "Short Series Title" must be the same for all photos in the series. This convention will keep the most recent images at the beginning of the gallery.

For example,

20200127 - SmithJ - Ireland - 01 - IMG_1234
20200127 - SmithJ - Ireland - 02 - IMG_5678

Notes.

1.  Images sort by filename descending (reverse sort order).
2.  View the image sequence from the title slide toward beginning of gallery. 
3.  The administrator will create and upload a title slide with the value of the sequence number equal to 00.  


GMU School of Theater Shoots

Following is the OPC's file naming convention for the GMU School of Theater shoots:

Name of Play - YYYMMDD of Shoot - LastnameFirstInitial - [Photog's Info] - PhotoID

Examples:

     Love's Labors - 20211116 - BradshawG - DMC_1234.jpg
     Love's Labors - 20211116 - BradshawG - Group Shot - DMC_1234.jpg

Notes:

1. The first two fields must contain the precise wording shown in the administrator's email to participants for the shoot.
2. The third field must be the photographer's LastnameFirstInitial.
3. Place a "space" character before and after the hyphens to make the file name legible.
4. The optional field, "Photog's Info," may contain any notes the photographer would like to include for personal workflow management reasons. If used, Photog's Info must be the fourth field.
5.  Image files are sorted by filename ascending.  



OLLI Services

This convention applies to galleries for OLLI Services, such as Catalog Covers, Greeting and Holiday Cards, and future services.

YYYYMMDD of Upload - LastnameFirstInitial - Title - [Seq No.] - [Photo ID]

For example,

20200214 - SmithJ - Valentine Card - 123 - IMG_1234

Notes:

1. The Date, Name and Title fields are required in the specified order and must precede any other fields.
2.  The sequence number and photo ID fields are optional and, if used, may be in any order.
3.  The full file name must uniquely identify the file.
4.  All OLLI Services galleries are sorted by file name descending so that newer photos appear at the beginning of the galleries.

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